Factory Licence Documents Checklist for Delhi, UP and Haryana (2026)

A factory licence application is usually delayed by documents, not by law. This checklist lists what you should have ready before you log in to the State portal in Delhi, Uttar Pradesh or Haryana, how each document is used, and the mismatches that trigger query letters. It follows the position in October 2026, when Uttar Pradesh has final OSH rules and Delhi and Haryana are still working on their existing systems with draft rules pending.

Use it with our detailed pages on factory licence registration, factory licence in Delhi, factory licence in Uttar Pradesh and factory licence in Haryana.

How to use this checklist

Collect documents in four bundles: occupier and entity, premises, factory plan and machinery, and dependent approvals. Then run a consistency check across all of them. In our experience a clean set with consistent names, addresses and load figures goes through scrutiny faster than a longer set with contradictions.

Bundle 1: Occupier and entity documents

The occupier is the person with ultimate control over the factory: the proprietor, a partner of a firm, or a director of a company. Only the occupier can sign the application.

• Certificate of incorporation (company or LLP), partnership deed, or proprietor's identity proof
• Board resolution or partners' consent nominating the occupier (a manager or employee cannot be the occupier of a company or firm)
• PAN and Aadhaar of the occupier and of the factory manager, with photographs
• List of directors or partners with residential addresses
• GST registration certificate and Udyam registration, if available
• Authority letter if a consultant or authorised signatory files on your behalf

Bundle 2: Premises documents

• Sale deed, registered lease deed or rent agreement. Check the lease term: a very short lease invites questions when you apply for a five or ten year licence
• Sanctioned building plan and, where issued, completion or occupancy certificate
• Land-use or allotment proof showing the plot is in an industrial area. Delhi grants licences only for units in conforming industrial areas, so this proof matters most there
• Latest electricity bill showing the sanctioned load and the consumer name
• Site or location map, where the State asks for it

Bundle 3: Factory plan, process and machinery documents

• Factory layout plan showing machine positions, aisles, exits, staircases, toilets and welfare areas, drawn by an architect or competent person
• Plan approval or construction permission order, where the State requires it before building or extending
• Manufacturing process flow chart
• List of raw materials, intermediates and finished products, with approximate quantities
• Machinery list with power rating in HP or kW, adding up to the installed load you will declare
• Stability certificate from a competent person, where the State insists on it
• For hazardous processes: site appraisal and on-site emergency plan, as the State requires

Bundle 4: Dependent approvals

• Pollution Control Board consent to establish or operate, where your industry category needs it (see pollution NOC)
• Fire NOC or fire-safety undertaking, depending on building height, area and State rules (see fire NOC)
• Building plan approval or regularisation proof (see building plan approval)
• Groundwater permission or water-supply proof, if relevant to your location

State-wise checklist at a glance

The core document set is similar everywhere. The differences are in the portal, the forms and what the officer is likely to stress.

UP form numbers, fee range and validity above come from secondary summaries of the 2026 rules; check the gazette or portal before filing.

Delhi: what to prepare in addition

• Proof that the unit sits in a conforming industrial area. Residential or unauthorised colonies are rejected regardless of paperwork
• Everything scanned in the format the e-District portal accepts, because queries are time-barred. Keep a person assigned to monitor the portal daily
• Fee computed on the maximum HP and maximum workers; the licence fee is the annual fee multiplied by one, five or ten years. The Delhi fee schedule runs from ₹100 to ₹20,000 per year

Uttar Pradesh: what to prepare in addition

• Nivesh Mitra login and the Common Application Form details that generate the unit ID
• Details for the rules' registration and licence stages. UP rules are reported to require a registration fee for smaller units as well, so check which stage applies to your headcount
• A list of safety committee, welfare officer and similar appointments if your headcount triggers them under the rules, which we have not verified against the gazette
• For the annual return and accident reporting, set up the responsible person and email at the same time, so they are not an afterthought

Haryana: what to prepare in addition

• Login on the Haryana Labour Department portal and E-GRAS access for fee payment
• If you are renewing, a check that occupier, name, address, maximum horsepower and maximum workers are all unchanged, because auto-renewal for five or ten years applies only if nothing has changed
• A note on any project clearance you hold through Invest Haryana / HEPC, since inspectors cross-check

The consistency check

Before you upload anything, lay these side by side and fix any mismatch.

1. Name of the unit on the incorporation certificate, GST certificate, lease, electricity bill and pollution consent
2. Address, including plot number and industrial area, across all documents
3. Occupier's name and designation in the resolution and the application
4. Installed load: the machinery list total in HP or kW against the electricity sanctioned load. A mismatch of the kind 20 HP declared against a 75 kW sanction invites a query or a higher fee slab
5. Maximum workers: attendance and wage records, including contractor workers, against the number declared
6. Dates: plan approval, completion and consent dates in the right order

Document quality tips

• Scan at readable resolution and keep each file under the portal's size limit
• Use one file per document and name it clearly, for example "lease-deed" rather than "scan001"
• Layout drawings should be legible at full size, with a scale, a north arrow and labels
• Keep original signed copies ready for the inspector's visit

Common document-related rejection reasons

• Lease deed unregistered or expired
• Occupier not nominated by resolution
• Layout plan that does not show alternate exits or welfare areas
• Machinery list that does not match the declared horsepower
• Wrong fee slab because maximum workers or HP was understated
• Missing reply to a query within the deadline
• Dependent approvals not yet applied for, causing the inspector to hold the file

Timing the documents

Start dependent approvals in parallel. Pollution consent, fire clearance and building completion often take longer than the licence stage itself, and inspectors ask for them. Take a dated acknowledgment of your plan-approval submission, because the OSH Code allows 30 days for the authority to decide on construction or expansion permission, after which it is deemed granted, and you need proof of when the clock started.

What changes if State rules change

Delhi and Haryana were operating on existing rules with draft OSH rules pending as of October 2026. If final rules are notified, forms and fee tables can change quickly. Always check the live portal for the current form number before filing, and re-confirm that the document list has not changed.

Need a second pair of eyes?

Lawgical Guru reviews your document set against the State portal requirements, checks the occupier nomination, load and headcount consistency, and files and tracks the application. Call or WhatsApp +91 92205 65553.

General information as of October 2026; State rules differ and are changing. Confirm on the official portal before filing.

Reviewed by Satyam Gupta, Company Secretary (CS) & Advocate

8+ years of industry experience. Last reviewed 16 October 2026. Always confirm current rules and fees on the official portal before acting.